Finance Technical Assistant Job at Norwegian Refugee Council

Finance Technical Assistant Job Vacancy at Norwegian Refugee Council – April 2025

Finance Technical Assistant at Norwegian Refugee Council

Position: Finance Technical Assistant
Company: Norwegian Refugee Council
Location: Kibondo, Kigoma Region, Tanzania
Working Hours: Full-time

Job Description

A job description is a written statement that describes the employee’s role and responsibilities. The role and responsibilities shall be executed within the NRC framework. The job description facilitates the recruitment process by stating the necessary competencies. It is mandatory for all positions.

Position: Finance Assistant
Reports to: Finance Coordinator
Supervision of: N/A
Duty Station: Kibondo, Tanzania (with frequent travels to the refugee camps)
Travel: 20%
Project number: TZFM2501/TZFM2502
Duration and Type of Contract: 8 months

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity, and accountability. These attitudes and beliefs shall guide our actions and relationships.

Responsibilities

Generic Responsibilities

Adhere to NRC policies, tools, handbooks, and guidelines.
Assist with the implementation of the support function portfolio according to the plan of action.
Prepare and develop status reports as required by management.
Ensure proper filing of documents (Naming/Numbering, Stamping, Filling, etc.).
Promote and share ideas for improvement of the support function.
Provide anti-corruption, transparency, and cost-efficiency focus in all processes.
Follow cash advances and their purposes and ensure value for money when verifying accountabilities and also ensure that accountabilities are prompt and cleared before reports.
Ensure timely payment of staff salaries, incentives, contractors, suppliers, and other expenditures.
Verify that vouchers and supporting documents meet NRC standards before payment.
Review payment requests for accuracy, completeness, compliance, level of authorization, and clarity on the invoices.

Specific Responsibilities

Make all payments, including field payments to beneficiaries or incentive staff, after approval by the line manager and after compiling and verifying the accuracy of necessary documents.
Provide cash advances to staff when duly approved.
Record all cash movements and undertake daily/weekly/monthly cash count.
Assemble documents for data input in the accounting system, verifying project numbers/codes, resource numbers, and total costs against the checklist.
Voucher preparation, signing vouchers on requester, verifier, authorizer, writing cheques, and signing with two account signatories.
Prepare documents for 1560 & other accounts clearance.
Maintain accurate financial and accounting files and transactions.
Maintain a proper filing system for all financial and accounting documents.
Assist in the preparation of monthly closing reports.
Other assignments assigned by the supervisor.

Qualifications

Professional Competencies

Education: University degree in Finance/Accounting or any other related field.
Experience: At least 2 years of experience working as a Finance Officer or Assistant in a humanitarian/iNGO.
Skills:
- Strong knowledge of accounting principles and financial reporting.
- Excellent communication (spoken and written) skills, including the ability to explain and present technical information.
- Experience in community mobilization.
- High-level competency in computer skills (Microsoft Office applications).
- Knowledge of Kirundi is an added advantage.
Language: Fluency in English, oral and written.