Finance and Administration Officer Job Opening at PHSRF

Finance and Administration Officer Job Opening at PHSRF

Are you a skilled finance professional with a passion for supporting impactful programs? Partners for Health Services and Research Foundation (PHSRF) is seeking a dedicated Finance and Administration Officer to join our team in Dar es Salaam. This full-time position offers a unique opportunity to contribute to critical HIV prevention and care initiatives while managing financial and administrative functions within a dynamic organization.

About PHSRF

PHSRF is a prominent non-governmental organization dedicated to improving health outcomes across Tanzania. Established from the Angaza Zaidi program, a USAID-funded HIV and AIDS prevention initiative, PHSRF has over 15 years of experience in implementing vital health projects nationwide. Registered under the Non-Governmental Organization Act of 2002, PHSRF supports various HIV-related services under the EpiC program in Kinondoni district, Dar-es Salaam.

Position Overview

Job Title: Finance and Administration Officer
Location: Dar es Salaam
Number of Positions: 1
Reports To: Finance Manager
Contract Type: One-year contract with potential renewal based on performance and availability of funds

Key Responsibilities

1. Financial Accounting:

• Prepare timely and accurate monthly accounts.
• Conduct regular account reconciliations and manage local bank accounts.
• Oversee payroll preparation, disbursement checks, and maintain supporting documentation.
• Manage programme timesheets and travel advances according to PHSRF policies.

2. Budget Management & Reporting:

• Prepare monthly budget vs. actual reports for the Program Manager and Finance Manager.
• Support the bi-annual budget re-forecasting process in line with the programme work plan.

3. Financial Integrity & Compliance:

• Implement internal controls and safeguard organizational assets.
• Ensure compliance with donor regulations and Tanzanian law.
• Facilitate audit procedures and address audit findings promptly.

4. Programme Administration:

• Oversee all programme finance and administration tasks, including petty cash, procurement, and staff travel.
• Ensure timely procurement of essentials and adherence to administrative policies.
• Coordinate seminars, workshops, and meetings, and maintain insurance coverage for assets and staff.

5. Human Resources Management:

• Support recruitment processes and manage employment contracts.
• Update HR procedures and ensure compliance with legal requirements.
• Supervise payroll processing and manage employee contracts.

6. Systems and Policies:

• Contribute to the development and improvement of internal management systems.
• Develop a database of preferred suppliers and manage procurement processes.
• Maintain a fixed asset register and ensure compliance with procurement policies.

Qualifications and Experience

• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum of 5 years of experience in accounting and finance, particularly in donor-funded programs.
• Practical experience with accounting software (e.g., QuickBooks) and spreadsheets (e.g., MS Excel).
• Strong organizational, communication, and critical thinking skills.
• Ability to work under pressure and meet deadlines while maintaining high standards of compliance and confidentiality.

How to Apply

If you meet the qualifications and are eager to contribute to impactful health initiatives, please send your application letter, CV, and contact information for three work-related referees to [email protected] by August 19, 2024. Only shortlisted candidates will be contacted.

Join PHSRF and play a vital role in supporting health services and research across Tanzania.

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