13 Office Management Secretary Vacancies at CBE
Job Posting
Organization: College of Business Education (CBE)
Location: Various Campuses (Dar es Salaam, Dodoma, Mwanza, Mbeya)
Employment Type: Contract (1 Year, Renewable)
Number of Vacancies: 13
Job Summary
The College of Business Education (CBE) is inviting applications for the position of Office Management Secretary II. The role involves managing office correspondence, scheduling, handling office supplies, and providing support for official meetings. The position is based on a one-year renewable contract, with successful candidates working in one of CBE’s campuses.
Key Responsibilities
- Correspondence Management: Receive and process letters, documents, and other correspondence directed to the office.
- Visitor Reception: Greet visitors and direct them to the appropriate officers based on their scheduled meetings.
- Record Keeping: Maintain records of functions, appointments, travels, and meetings; ensure reminders and arrangements are facilitated.
- Communication: Receive calls and transmit messages to the relevant recipients in a timely manner.
- Information Provision: Provide relevant information to scheduled officers to ensure smooth operations.
- Procurement Support: Acquire office supplies and track their use and availability.
- Document Preparation: Prepare documents for departmental meetings and official purposes.
- Meeting Support: Facilitate and serve at official meetings, ensuring all logistics are in place.
- Equipment Maintenance: Report faulty equipment and follow up on necessary repairs or replacements.
- Other Duties: Perform additional duties as assigned by supervisors to support office functions.
Required Qualifications
| Requirement | Details |
|---|---|
| Education | Form IV/VI certificate with a Diploma in Secretarial Studies (NTA Level 6) |
| Skills | Shorthand (English) and Hati Mkato (Kiswahili) at 100 words per minute, proficiency in MS-Word, MS-Excel, MS-Publisher, Internet, and Email |
| Experience | Experience in a similar office management role is an advantage |
Salary Scale
PGSS 4
Mode of Application
Interested candidates should send a detailed Curriculum Vitae (CV), copies of relevant academic certificates, a contact address with daytime telephone numbers, a copy of the Birth Certificate, and a copy of the NIDA card to the following address:
Rector, College of Business Education
P.O. BOX 1968, DAR ES SALAAM
Application Deadline
Applications should be submitted by March 22, 2025.
Our Commitment
The College of Business Education is committed to equal opportunities and encourages applicants from all sectors of society. Successful candidates may be assigned to work at any of CBE’s campuses.
